Subject Access Request Software - Intake, Compile, Redact, and Respond on Time
A subject access request touches intake, verification, discovery, redaction, and a deadline-safe reply, and stitching that across tools is where teams slip. Obtainer is subject access request software that runs the whole flow in one place, with a human approving every disclosure.
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Helps you comply, not legal advice
In short
Subject access request software helps an organization fulfill a subject access request, the same thing as a DSAR, by handling the steps from intake through response in one system. Obtainer is subject access request software that covers the full lifecycle: it intakes the request, verifies the requester, discovers where the person's data lives across your systems, compiles a reviewable source-system manifest, drafts the response from templates, tracks the GDPR one-month or CCPA 45-day deadline, and routes everything through a human redaction and approval gate. Nothing is disclosed automatically, so you stay in control of what is disclosed. Where OneTrust starts around $10k a year and DataGrail runs into the tens of thousands, bundling DSARs into a sprawling governance suite, Obtainer does DSAR fulfillment only, self-serve, from $34/mo. Obtainer helps you comply. It is not legal advice, and the legal judgments stay with your team.
What you get
SAR software, built for privacy, legal, and ops teams
The whole lifecycle, one place
Intake, verification, discovery, manifest, draft, deadline, and approval live in one flow, so a SAR does not fragment across tools.
Discovery that carries the load
Obtainer leads with AI-native discovery of where a person's data lives, the completeness gap teams cite most.
DSAR only, priced for you
Instead of a six-figure governance suite, you get DSAR fulfillment self-serve from $34/mo, with the published price up front.
A human ships the response
Redaction and approval are done by a person, so you stay in control of what is disclosed and nothing goes out unreviewed.
How it works
From an intake request to a ready-to-review response in four steps
Intake and verify
Log the request and confirm the requester, so you gather and disclose only for the right person.
Discover and compile
Obtainer finds where the data lives across your systems and compiles it into one reviewable manifest.
Draft against the clock
Generate the response from templates while the GDPR or CCPA deadline is tracked in view.
Redact, approve, respond
A human masks and approves before the reply ships. Obtainer helps you comply. It is not legal advice.
Reference
What it costs to answer subject access requests by the route you choose
There are four realistic ways to handle subject access requests, and they differ less in what they promise than in where they stop. The figures below are published list prices or reported procurement data, and the last column is the part most buyers find out after they have paid.
| Route | What you pay | What it handles | Where it stops |
|---|---|---|---|
| Manual, inbox and spreadsheet | About $1,400 of staff time per request (Gartner estimate) | Everything, by hand | Every search, redaction and draft starts from zero on the next request |
| Consent tool with a request form | Termly includes its DSAR form on every tier; iubenda puts subject rights management on Ultimate only, $99.99/mo per site billed yearly | Intake and a status board | Does not search your systems, redact or draft. See the Termly alternative and iubenda pricing pages |
| Enterprise privacy suite | OneTrust reported median contract $11,970 a year across 153 unique buyers, with a reported platform floor near $10,000 | Full governance platform, DSAR as one module | Sales-led; implementation reported at 20 to 40 percent of the first-year subscription. See OneTrust DSAR |
| Obtainer Starter | $408 a year, 10 requests a month | Intake, verification, discovery, manifest, draft, deadline, human approval | Legal calls on exemptions and scope stay with your team |
| Obtainer Growth or Business | $1,188 a year for 50 requests a month, $2,988 a year for 250 | The same workflow at higher volume | Same as Starter. Full plan list on pricing |
Frequently asked
Questions teams ask about SAR software
What is subject access request software?
Subject access request software runs the steps of answering a data subject access request: it intakes the request, verifies the requester, discovers where the person's data lives across your systems, compiles a reviewable manifest, drafts the response, and tracks the statutory deadline. It replaces the spreadsheet and inbox scramble with one workflow, while a human approves what gets disclosed.
What is the difference between a SAR and a DSAR?
They are the same request under two names. SAR, subject access request, is the older UK and EU term; DSAR, data subject access request, is the more explicit version of it and the one most software uses. Both mean a person asking to see the personal data you hold about them, on the GDPR one-month clock. The terms are interchangeable in practice.
How much does subject access request software cost?
It ranges widely. Enterprise governance suites that bundle DSAR handling into a broader platform often start in the five figures a year and require a sales call. Focused tools that only do request fulfillment cost far less. Obtainer is self-serve from $34/mo with pricing on the page, because request fulfillment is a defined job, not a platform commitment.
Can small teams handle subject access requests without software?
Yes, up to a point. A small team fielding the occasional request can run it manually with a checklist. The break point is volume and scatter: once requests are frequent, or one request touches many systems, manual handling risks a missed source or a blown deadline. Software earns its keep by automating discovery and the deadline clock.
Run a data subject access request end to end
Obtainer finds where a person's data lives across your systems, compiles it into one manifest, drafts the deadline-safe response, and tracks the GDPR and CCPA clock. You review, redact, and approve what gets disclosed. Helps you comply; not legal advice.